PRIVACY AND DATA SECURITY
IMPORTANT INFORMATION AND WHO WE ARE
This website is not intended for children and we do not knowingly collect data relating to children.
Our full details are: Everywoman Limited, The Holt, Holt Lane, Teffont Evias, Wiltshire, SP3 5RG. Tel: 020 7981 2574. Registration No: 3798319
If you have any questions about how we protect or use your data, please email us at [email protected].
You can also contact us via our Contact page
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. In the UK, please read the page Raising a concern with an organisation for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
HOW WE PROTECT YOUR PERSONAL INFORMATION
We are serious about guarding the security of your personal information and use secure servers to store your personal information. All information you provide to us is stored on our secure servers. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Unfortunately, transmission of information over the internet is not completely secure. We will do our best to protect your personal information, but we cannot guarantee its security and any transmission is at your own risk.
INFORMATION WE MAY COLLECT FROM YOU
We collect name, email, address, year of birth, job level, and company, if you use everywoman products or services, including our membership service the everywomanNetwork.
We may collect other data you have provided while contacting us, especially using the contact, download, or signup forms on our website.
If you have requested a marketing asset or have participated in a marketing event, we may use your personal information to follow up on the effectiveness of the marketing activity and to ascertain your interest in our products and services.
We collect data that you have sent to us through an online survey, event attendance application, event nomination form, event attendance form or job application.
We collect anonymous information sent by your browser when you visit our websites, including IP address, operating system, and browser version. If you identify yourself by filling out a form, some data (such as what pages you view on our websites) will be connected to your personal information.
HOW WE USE YOUR INFORMATION
We will only use your personal data when the law allows us to. We never sell or share your personal information to third parties. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where you have provided your consent for us to use your personal information to market to you, or to people who have previously bought, or have shown an interest in buying, similar products from us and this is in our legitimate interests.
- Where it is necessary for our legitimate interests, and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
If you have requested a marketing asset, or have attended one of our events, we may use your personal information to follow up with you, or measure the effectiveness of the marketing or event.
If you are a member, customer or a partner of ours, we may use your contact information to send you product or service updates and information that is relevant to your use of our products and services, and other products and services we provide.
We may share information with vendors that act on our behalf (see below), such as services we use to maintain our contact records. These vendors act on our instructions and adhere to the policies described in this document.
Use of Vendors:
Required site features – vendors who may collect Personal Data about you on our behalf:
- Zoom: We use Zoom to provide our live webinar service. We use information collected by Webex to monitor event attendance and to improve the service we provide. More information can be found on Zoom’s Data Privacy.
Functional site features – vendors who may collect anonymous data about you:
We may transfer, store or process your personal information outside of the European Economic Area (“EEA”). The laws in some countries may not provide as much legal protection for your personal information as in the EEA.
By submitting your personal information, you agree to this transfer, storing or processing. Where we use service providers outside the EEA, we rely on approved data transfer mechanisms (for example, the EU Standard Contractual Clauses and the EU-US Privacy Shield) to ensure that your personal information is adequately safeguarded in the recipient country.
We keep your personal information for as long as is necessary for the purposes for which it is processed. These periods vary depending on the nature of the information and your interactions with us.
LINKS TO THIRD PARTY WEBSITES
You have the right to:
- Ask us not to process your personal information for marketing purposes. You can do this at any time by updating your email preferences by clicking the link provided in any marketing email we send you, or by clicking on the “unsubscribe” link. Members of the everywomanNetwork can also opt out of marketing by updating their email preferences via their profile page. If you cannot fulfil your request using these tools, please email [email protected], via our Contact Page, or contact us using the address above.
- Request access to your personal information. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
It is important that the personal data we hold about you is accurate and up to date. Please keep us informed if your personal data changes during your relationship with us and periodically review your profile settings on our website.